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Banquet Manager compared to Wedding Planner

I am often asked to differentiate between the services that Memorable Events provides and what the banquet or catering manager provides.  This article is intended to help clarify the typical differences in the two roles. It is not intended to be all-inclusive, but a good overview.

Most wedding planners offer different planning packages based on your needs. With Memorable Events, full planning often starts prior to the couple selecting a venue or any of the other wedding professionals they will need to bring their dream wedding to reality. The first thing we do is sit down with you and figure out your budget.  We will work with you to help ensure you stay within the budget and find the best wedding pros to fit your specific needs. We are, therefore, going to suggest venues that fit within that spectrum and not try to sell you on something that is beyond the scope of your budget or doesn’t fit with your vision.

Essentially the biggest difference is that a wedding planner works for you and a banquet or venue manager is there to sell you on their specific venue. 

So what if you have already found the venue and hired some of the other wedding pros? Most Wedding planners offer partial planning and day/weekend coordination. How will this be helpful if you have a venue coordinator? I have outlined below the roles that are typically filled by each:

Wedding Planner:

  • Budget development
  • Recommends wedding pros based specifically on your vision, budget, personality and taste
  • Assist in etiquette and protocols
  • Helps develop a planning schedule/timeline and helps you stick to it
  • Out of town guest accommodations/activities
  • Vendor meeting review/contract review
  • Itinerary development-ensures all wedding party knows where they need to be & when
  • Ceremony and Reception consultation and design
  • Attend the rehearsal
  • Coordinate the ceremony, including transporting any decor from the ceremony to reception (i.e. flowers, candles etc…)
  • Point person for all wedding vendors day of
  • Oversees decoration of the reception
  • Organizes the reception from the grand entrance, toasts, cake cutting, bouquet toss right to the last dance
  • Collects all personal items (cake knife, centerpieces etc..)at the end of the reception, and returns any rented items
  • Coordinates vendor payments and tips

Venue or Banquet Manger:

  • Provides a tour and gives details on venue
  • Helps coordinate the menu and tasting
  • Work with you or planner to create a floor plan
  • Oversees venue set up and food preparation
  • Is the on site point person for any venue related questions
  • Oversees food service, bar set up and ensures proper wait staff
  • Oversees venue clean up

Again, these lists are just meant as a comparison and not all-inclusive lists. Hopefully this will help clear up some of the confusion.  Happy planning!

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